Staff Vacancies

Join our Administration Team

 

 

Job Title: Administrative Assistant

Location: Tadley Medical Partnership, Morland Surgery, 42 New Road, Tadley, RG26 4AN
Reports To: Administration Manager
Hours: 19.5 hours per week

Monday 1300 -1730

Tuesday 1300 – 1700

Thursday 1300 – 1700

Friday 0900 - 1700

 


About Us:

Tadley Medical Partnership is a busy, friendly, and well-established medical practice providing high-quality care to our patients. We are currently looking for dedicated and professional Administrator to join our team.   

Job Summary:

This is a high intensity role and requires the ability of multitasking whilst keeping accurate records.

The Medical Administrative Assistant supports the day-to-day of the administrative operations of the GP surgery. This role involves a wide range of tasks, including, Clinical coding, Clinical document processing, handling patient records and assisting clinical and administrative staff.

We follow strict protocols to maintain patient safety and patient records. 


Key Responsibilities:

General Administration:

  • Handling incoming and outgoing post, emails, and internal communications.
  • Photocopying, scanning, filing, and archiving documents.
  • Maintaining an accurate and organised filing system (electronic and paper).

Patient Records and Data Management:

  • Reviewing and work flowing clinical and non-clinical documents to the appropriate clinicians or teams.
  • Handling incoming and outgoing post, emails, and internal communications.
  • Scanning, electronic filing, and archiving documents.
  • Maintaining an accurate and organised filing system (electronic and paper).

General Administration:

  • Updating and maintaining patient records on the EMIS and Docman clinical systems
  • Reviewing and clinical coding new patient records correctly.
  • Assisting with patient registrations, deductions, and recalls.
  • Ensuring the confidentiality and accuracy of all patient data.

Person Specification:

Essential:

  • Previous experience in an administrative role, ideally in a Primary healthcare setting.
  • General understanding of medical terminology
  • Experience of working through multiple systems at the same time in a time-efficient manner, including Microsoft Office and clinical systems.
  • Effective organization and priority-setting of work and attention to detail.
  • Strong oral and written communication
  • Commitment to patient confidentiality and GDPR compliance

Desirable:

  • Knowledge of NHS systems and procedures.
  • Experience with EMIS, Docman, or similar clinical software.
  • Understanding of medical terminology.
  • Experience working in a GP surgery or similar environment.

Additional Information:

  • A commitment to patient confidentiality and GDPR compliance is essential.
  • The role may require flexibility in working hours to meet the needs of the surgery.
  • DBS clearance may be required.

How to Apply:
Please apply for this post via Indeed or NHS Jobs: https://www.jobs.nhs.uk reference
number: A2237-25-0004

Page last reviewed: 20 July 2025
Page created: 10 December 2019